Privacy Policy

The Parasol Group, Inc. (“Parasol Group”) takes your right to privacy seriously, and wants you to feel comfortable using our products and services. This privacy policy deals with personally-identifiable information (referred to as “data” below) that may be collected by or provided on the recruitOS platform (the “Platform”). This privacy policy applies solely to the Platform. The policy does not apply to other entities that are not owned or controlled by Parasol Group, nor does it apply to persons who are not employees or agents of Parasol Group, or who are not under Parasol Group control. Please see the Parasol Group Online Privacy Policy for details about the information collected through the Parasol Group website and other Parasol Group products and services.

The recruitOS Platform

The Platform allows our clients to upload their recruitment data (including personal information of prospective job candidates and applicants) to the Parasol Group-hosted environment. This data may be transferred to or stored in the US. Once the data is stored, our clients access our solution and their data for recruitment purposes.

Parasol Group is a data “processor” for our clients who operate as “controllers” of personal information. Please be aware that Parasol Group is not responsible for the privacy and security practices of our clients. If you have questions or concerns about the policies or procedures of a specific client, please contact them directly.

Information We Collect from Our Users

Personal information means any information that may be used to identify an individual, including, but not limited to: first and last name, email address, phone number, home, postal or other physical address, other contact information, title, birth date, gender, occupation, industry, organization, certifications, education, personal interests, and other information when needed to provide a service you request. It may also include information collected by us when you visit our own corporate site to request product information or apply to one of our own jobs.

Parasol Group collects personal information if you register for a recruitOS account, when you use the Platform, or when you submit your personal information for any other reason.

Access to the Platform may require a login ID and password. Unless you request deletion of your personal information as specified below in Information Sharing and Disclosure, your personal information may be retained by Parasol Group to verify compliance with the agreement or to track usage of other services available on those pages.

Notice

When we collect your personal information, we will inform you at that time of the purpose for the collection. Parasol Group will not transfer your personal information to third parties without your consent, except under the limited conditions described below under the discussion entitled Information Sharing and Disclosure.

If you choose to provide us with your personal information, we may transfer that information only within Parasol Group or to Parasol Group’s third-party service providers, and only with your permission. Upon receiving your permission, we may transfer your information across borders and from your country or jurisdiction to other countries or jurisdictions around the world.

We give you the opportunity to “opt out” of receiving direct marketing or market research information. This means we assume you have given us your consent to collect and use your information in accordance with this policy unless you take affirmative action to indicate that you do not consent, for instance by clicking or checking the appropriate option or box at the point of collection. In some cases we will provide you with the opportunity to “opt in.” This means we will require your affirmative action to indicate your consent before we use your information for purposes other than the purpose for which it was submitted. An individual wishing to limit the use or sharing of their data should contact us directly (using contact information provided above) or refer to the contact-us information listed on each client’s career portal that we host.

Cookies and Tracking Technology

A cookie is a small data file that some websites write to your hard drive when you visit them. A cookie file can contain information such as a user ID that the site uses to track the pages you’ve visited, but the only personal information a cookie can contain is information you supply yourself. A cookie can’t read data off your hard disk or read cookie files created by other sites. Some parts of Parasol Group’s website use cookies to track user traffic patterns. We do this in order to determine the usefulness of our website information to our users and to see how effective our navigational structure is in helping users reach that information.

If you prefer not to receive cookies while browsing our website, you can set your browser to warn you before accepting cookies and refuse the cookie when your browser alerts you to its presence. You can also refuse all cookies by turning them off in your browser, although you may not be able to take full advantage of Parasol Group’s website if you do so. In particular, you may be required to accept cookies in order to complete certain actions on our website. You do not need to have cookies turned on, however, to use/navigate through many parts of our website, except that access to certain of Parasol Group’s web pages may require a login and password.

Purpose of Collecting Your Information and How We Use Information Collected

Parasol Group uses information for several general purposes: to fulfill your requests for certain products and services; to personalize your experience on our Platform; to keep you up to date on the latest product announcements; software updates; special offers or other information we think you’d like to hear about from us; and to better understand your needs and provide you with better services. In addition, Parasol Group serves our clients as a tool to assist them in hiring qualified candidates for employment (permanent and temporary placements).

Data uploaded or otherwise provided by a client is the sole property of our client, and Parasol Group does not retain any rights to use it or share it in any way or fashion. Parasol Group simply stores the data in a secure environment on behalf of our clients so that they may track employment and recruiting activities. We provide our clients with robust and secure tools to control who has access to your personal information within their own corporation. We also log and track all access to your employment and personal related information including user login information and IP address of logged in user. Access to your personal data by Parasol Group employees is strictly controlled and limited so that we may serve our client’s recruiting needs.

Information Sharing and Disclosure

(Onward Transfer / Information Sharing / Disclosure Statement)

Your personal information is never shared outside the Platform without your permission, except under conditions explained below. Inside the Platform, data is stored in controlled servers with limited access. Your information may be stored and processed in the United States or any other country where Parasol Group, its affiliates or agents are located. When you provide your information to our clients, via our hosted portals or other mechanism, that data remains the sole property of our client. We simply act as an agent to store and access the data.

When a client uploads your information, this information is stored only in the client’s own private database that we host for them and our client exclusively owns that data. We have no rights to utilize or share any data provided by our clients via our hosted portals. Your personal information is not stored in any other Parasol Group owned database. The exception to this would be if you applied for a position at Parasol Group directly or requested product information directly from Parasol Group. In these cases, your information would be stored in our own private database and not shared with any client or other vendor of Parasol Group unless directed by both you and our client. Our clients include Staffing Firms, Placement Firms, as well as corporations hiring for their own company.

Parasol Group may provide your personal information to third parties under any of the following circumstances: when we have your consent to share the information; when we need to share your information to provide the product or service you have requested (such as when a client asks you for permission to conduct a background check, with your permission, the client may forward your information to a background check service, or service such as E-Verify (U.S. Only); when we need to send the information to companies who work on behalf of Parasol Group or our clients to provide a product or service to you (we will only provide those companies the information they need to deliver the service, and they are prohibited from using that information for any other purpose); or when we want to keep you up to date on the latest product announcements, software updates, special offers or other information we think you’d like to hear about either from us or them (unless you have opted out of these types of communications).

We may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.

Accessing, Correcting, and Updating your Personal Information

Parasol Group acknowledges the individuals’ rights to access their personal information. An individual who seeks access or who seeks to correct, amend, or delete inaccurate information has three choices:

1. Clients and individuals may contact us directly using the contact information provided above.
2. Clients may log in to the Platform and access or correct information using the provided online interface.
3. Individuals may contact our clients directly using the contact-us information listed on each portal we host on behalf of our clients.

Parasol Group is not responsible for our clients’ response to or processing of your request.

Data Security

In addition, Parasol Group safeguards the security of the data you send us with physical, electronic, and managerial procedures. In certain areas of the Platform, Parasol Group uses industry-standard SSL-encryption to enhance the security of data transmissions. While we strive to protect your personal information, we cannot ensure the security of information you transmit to us, and so we urge you to take every precaution to protect your personal data when you are on the internet. Change your passwords often, use a combination of letters and numbers, and make sure you use a secure browser.

Children and Privacy

Our Platform does not target and are not intended to attract children under the age of 13. Parasol Group does not knowingly solicit personal information from children under the age of 13 or send them requests for personal information.

Third-Party Sites

Our Platform may contain links to other sites. Some of these sites may be co-branded with an Parasol Group or Parasol Group® logo even though they are not operated by us. We do not share your personal information with these third-party sites or with the companies that operate them.

Although we choose our business partners carefully, Parasol Group is not responsible for the privacy practices of third-party websites. We encourage you to learn about their privacy policies before providing them with personal information.

Changes to this Privacy Policy

Parasol Group may amend this policy from time to time. If we make any substantial changes in the way we use your personal information, we will post a notice on this site.